Last Updated on April 1, 2023
The pandemic has changed the way people interact and communicate, and many large-scale events get conducted virtually nowadays. It is vital to take the right precautions while arranging any face-to-face gatherings and plan indoor events with extra care to ensure the people attending them can do so safely.
Small to medium-sized events, from high school reunions to family gatherings, are conducted in small venues. Thinking innovatively and implementing the best safety measures can make the indoor events safe and memorable for the participants by following all the important COVID guidelines.
1. Arrange for venue testing
Conduct COVID tests at the event venue for all attendees. Event managers can arrange for all attendees to take a rapid antigen COVID test at the door, which can return results within 15 minutes. This helps prevent an outbreak and gives all attendees peace of mind.
Drip Hydration Color, REVIV, and IVX Health event COVID testing in Washington can be used for school, college, corporate functions, and more. These companies also test individuals and smaller groups, such as those attending family gatherings.
2. Control the crowd
Try to invite only the minimum number of people to the event, keeping in mind the pandemic restrictions to help prevent an outbreak. Refining the guest list according to the venue size is very important.
Invite a handful of people to attend the event physically and invite others virtually. Dedicate a wall to set up a projector and let the others participate from their homes. Live streaming the event will help people attend the event simultaneously while keeping the crowd physically present at the venue minimal.
3. Inform guidelines to the guests
Inform guests about the rules to be followed beforehand. Print it in the event invite and send them an email asking for their cooperation in following all the COVID guidelines for large events. Place placards, posters, and banners in the venue reminding attendees about the various rules to follow during the event.
Make it clear to the guest’s social distance, unwanted touching and maintaining good hygiene is essential. Warn the guests who do not adhere to the rules that they will be asked to leave the venue if they don’t want to cooperate.
The staff assisting in the event should also be briefed clearly on serving, avoiding contact, and helping guests safely. The team handling food should be extra careful to disinfect their hands often and ensure everybody gets served safely.
4. Social distancing is a must
It is vital to take precautions to maintain social distance during indoor events. Calculate how many people will come and leave enough space for them to stand comfortably at an arm’s length. Do not conduct dance parties in a small hall, and try to conduct intimate events like cutting a cake in a wide area.
Allow only a specific number of people in dance halls and banquet lines, and ensure guests take turns to enjoy safely. Do not allow all the guests to rush through the same entrance and let them pass one by one. If possible, seek a venue with multiple entrances and exits to avoid the crowd gathering in close proximity
5. Pay attention to disinfecting
Place hand sanitizers, gloves, and masks in several places around the venue and in the entrance for the guests to use. Arrange for the staff in the venue to disinfect tables, chairs, doors, windows, and other things that come in frequent touch with the guests. Talk with them regarding the state guidelines and how frequently they should disinfect the venue.
Have disinfecting various sprays ready for the guests to use if necessary as they might want to disinfect the chair or table they are using themselves. If there are children in the venue, pay extra attention to their safety and encourage parents to keep them from touching or hugging everyone.